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TruTac introduce TruFleet system


Recent Queen’s Award winners for innovation launch brand-new HGV maintenance compliance-control product

SPECIALIST tachograph and compliance software providers TruTac, recent winner of a Queen’s Award for Innovation, have launched a brand-new fleet system for the planning and management of HGV maintenance.

TruFleet, the intelligent fleet-management software, allows transport managers to plan, organize and control all aspects of day-to-day fleet and O-Licence management. Features include vehicle history, maintenance records, safety inspections, defect reporting, rectifications and audit checks.

DVSA Earned Recognition-approved, TruFleet provides real-time updates on maintenance schedules, online storage for compliance documents, interactive dashboards and alerts. The system fully integrates with TruTac’s comprehensive suite of compliance control products and seamlessly integrates tachographs, walk-around checks and maintenance calendars.

Moreover, TruFleet allows managers to instantly see all planned maintenance events including inspections, MOTs, services, LOLER checks and repairs. Bespoke entries can be included for each operator’s requirements and all weekly calendar events viewed in detail on a single screen.

Tax, insurance and other reminders can be added to the calendar along with tachograph calibration dates, which are automatically populated direct from vehicle file downloads.

Meanwhile, for the management and electronic documentation of regular safety inspections, TruFleet allows managers to specify intervals and automatically plan future dates, with easy rescheduling. Completed inspection sheets can be automatically uploaded and any failures or advisories can be notified using an IM number following routine, daily walk-arounds and driver checks.

Tyre and brake status is recorded along with details of each inspection which includes a full brake test. For quick review, full safety inspection history is contained in report form.

TruFleet also removes vehicle administration difficulties when using multiple garages. Full schedules and upcoming bookings can be automatically emailed to each garage along with any associated contracts and other relevant documents.

These can include detailed worksheets, current vehicle defects, and any other notes so they can be pre-assessed by the garage. All VORs can be quickly identified along with any vehicles returning to service after garage work is completed. For added control, all upcoming or overdue events are highlighted in a dashboard widget.

Another new feature allows managers to easily track numbers of authorized O-Licence vehicles and trailers against actual numbers. The dashboard widget indicates operating centres who are nearing or exceeding authorized numbers so action can be taken.

TruFleet is fully compatible with TruTac’s modular suite of TruControl software and allows managers to switch seamlessly between tacho analysis, daily checks and maintenance calendars, giving instant visibility and control over every vehicle and driver.

The interactive system keeps daily checks, defects and repair rectifications all in one place, along with all documentation and audit reports for future maintenance bookings. To streamline document management, TruFleet uploads and tags MOT certificates, safety inspection sheets and contracts so that all garages can instantly assess individual vehicle requirements, while fleet managers can easily search for relevant documents and cross-refer each job with the garage which carried out the work.

Jemma James, TruTac’s director of commercial operations and marketing, said: ‘We are delighted to introduce this easy-to-use software, which will help managers keep their fleets compliant and safe while gaining full visibility and control over every vehicle and driver.

‘Fleet managers already have their work cut out. With TruFleet, we are helping O-Licence holders, managers and office personnel to stay compliant and on top of mandatory vehicle maintenance procedures, while focusing on the busy demands of running a transport business.’

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